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ARTICLE
I
NAME
This Organization shall be known as the MGnet Chapter of the Myasthenia
Gravis Foundation of America, Inc., referred to hereinafter as the
Chapter. It is a chartered chapter of the Myasthenia Gravis Foundation
of America, Inc., referred to hereinafter as MGFA, which is incorporated
as a non-stock, nonprofit organization, incorporated in 1952 under
the laws of the State of New York.
ARTICLE II
LOCATION
Anywhere
there is a computer with a modem.
ARTICLE III
PURPOSE: Mission and Vision
The mission of the Chapter is to assist the MGFA in their purpose;
provide support to isolated myasthenics around the world; connect
patients with their local chapters; and bring about greater public
awareness of myasthenia gravis all via the Internet and the World
Wide Web.
The vision of the Chapter is a total connection of all myasthenics
to information, support and each other.
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ARTICLE
IV
MEMBERSHIP
Section I
The membership of the Chapter shall be open to all persons with
myasthenia gravis, their families, friends, physicians, and other
persons who demonstrate an interest and desire to further the goals
of the Chapter, and who pay the annual $10 (U.S.) dues. Family members
using one Internet Service Provider may apply for a single membership
and be entitled to one membership vote.
Section II
The annual dues of $10 (U.S.) shall be waived for any myasthenic
who states that it is a financial hardship to pay a membership fee.
Section III
A Voting Member of the Chapter shall be defined as a member who
has paid the annual dues, or has indicated that it would be a financial
hardship to do so.
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ARTICLE
V
MEMBERSHIP MEETINGS
Section I
There shall be a minimum of two meetings a year which shall be held
in a cyber chat room on the Internet, and shall be known hereinafter
as the Spring and Fall Biannual Meetings. Other meetings shall be
held on such dates as shall be selected by the Board.
Section II
The Fall Biannual meeting shall convene with the express purposes
of nominating two Directors to the Nominating Committee, and accepting
nominations for Directors to the Board from the floor. Voting procedures
for election to the Nominating Committee shall be presented to the
Members. Members shall transact such other business as may properly
be brought before the meeting.
Section III
At the Spring Biannual Meeting Members shall transact such business
as may properly be brought before the meeting. The Directors shall
cause to be presented a report of operations, including statements
of assets and liabilities, and income and expenses, for the fiscal
year preceding the meeting.
An explanation of voting procedures shall be presented to the Members
at the Spring Biannual Meeting, and elections of Board Members shall
take place within two (2) weeks of the Spring Biannual Meeting.
The annual Directors' election, shall precede the election of officers;
the Board of Directors shall elect its Officers from within its
body.
Section IV
Quorum for the general Membership in attendance at any properly
called meeting shall be the number of members present. Quorum for
a roll call vote, electronic vote ballot, or return-mail ballot
shall be a simple majority of ballots returned.
Section V
Suggested motions and agenda items must be submitted to the President
thirty (30) days prior to the scheduled meeting. The President shall
decide which items are to be included in the final agenda. The agenda
will be e-mailed to the Voting Members at least ten (10) days in
advance. Motions not scheduled in advance may be presented under
new business, as time permits.
Section VI
Special meetings of the Voting Members may be called for any purpose
or purposes and shall, unless otherwise prescribed by statue, be
called by the President, at the request in writing of 10% of the
Voting Members.
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ARTICLE
VI
BOARD OF DIRECTORS
Section I
1. The Board shall consist of no fewer than seven (7) members or
more than twenty-one (21) members. The Officers and Directors shall
serve as Board members. All Board members must be elected as stipulated,
and be approved by majority vote of the Membership. The Board of
Directors should include persons with a sincere interest in or professional
connection with myasthenia gravis and/or knowledge of the Internet.
Board members shall perform the duties prescribed by these bylaws.
2. No fewer than five (5) Directors present at a meeting for the
transaction of business
shall constitute a quorum. The vote of a majority of the Directors
at any meeting where a quorum is present shall be deemed an act
of the Board, unless the vote of a greater number is otherwise required
by law or by these bylaws. The use of proxies by the Board in regular
or special meetings is prohibited.
3. Appointments to the Board to fill a vacancy shall be by an affirmative
vote of a majority of the Board present at any properly called and
assembled meeting of the Board. Appointees shall serve until the
next general election.
4. Regular meetings of the Board shall be held quarterly. One meeting
shall take place in conjunction with the Spring Biannual Meeting.
Board members must attend two of the four regular meetings per calendar
year, unless excused in advance by the President. Any Board member
who misses two consecutive meetings may be removed from the Board
by a two thirds vote of the Board, subject to that decision being
overruled by a majority vote of the Voting Members. Special meetings
may be called at any time by the President or by five or more Directors.
5. Suggested motions and agenda items must be submitted to the President
twenty-one (21) days prior to the next scheduled Board meeting.
The President shall decide which items are to be included in the
final agenda. The agenda will be e-mailed to the Directors at least
ten(10) days in advance of the scheduled Board meeting. Motions
not scheduled in advance may be presented under new business, as
time permits.
6. The Board may remove any Director from office, with or without
cause, by a two-thirds vote of the remaining Board Members present
at any properly called and assembled meeting of the Board.
7. The Voting Members may remove any Director or Officer from office,
for just cause and with due process, by a two-third's vote of the
remaining Voting Members present at any properly called and assembled
meeting of the Voting Members.
8. Any Director wishing to resign must give two weeks notice to
the entire Board.
Section II
General
Responsibilities of the Board
1. It shall be the responsibility of the Board to establish governing
policies and procedures for the purpose of carrying out the programs
of the Chapter, and those of the MGFA.
2. Board Members shall serve without remuneration or compensation.
3. The Board shall report in writing to the Voting Members of the
Chapter, the Minutes of said meeting and of decisions made, within
forty-five (45) days after every regular or special meeting. This
report can be placed on a web page or sent by email and, by so doing,
will constitute fulfillment of the requirement.
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ARTICLE
VII
OFFICERS AND DIRECTORS
Section I
Officers
The officers of the Chapter shall be President, Vice President,
Recording Secretary, Corresponding Secretary, and Treasurer. To
be eligible for election as President or Vice President, candidates
must have served on the Board for at least one (1) year prior to
election. Elections or appointments will take place within thirty
(30) days of the election of new Board Members (unless an extension
is approved by a simple majority of the Board), and all officers
shall serve a term of two (2) years with a maximum of two (2) consecutive
terms.
1. President
The President shall be the official spokesperson of the Chapter,
and shall be the chief presiding officer at all regular and special
meetings of the Chapter and the Board. The President shall prepare
an agenda for each meeting; appoint special committees, subject
to the approval of the Board; be an ex officio member of all committees
except the Nominating Committee; manage the Chapter listservs; and
present to the Members the annual report of the Chapter's activities.
The President may also perform such duties as may be properly prescribed
by the Board from time to time.
2. Vice President
The Vice President shall assume the duties as assigned by the President
and the Board. In absence of the President at a regular or special
meeting of the Board or the Chapter, the Vice President shall preside.
3. Recording Secretary
The Recording Secretary shall keep minutes of the meetings of the
Board at all regular and special meetings and perform duties as
assigned by the President and the Board.
4. Corresponding Secretary
The Corresponding Secretary shall be responsible for handling all
non-electronic correspondence to and from the Chapter, and is the
custodian of its records except such as are specifically assigned
to others, as in the case of the Treasurer's records. These records
are open, however, to inspection by any member. The Corresponding
Secretary shall keep a file of members, street addresses, e-mail
addresses and phone numbers, and shall provide e-mail addresses
to the owner of the Chapter listserv. The Corresponding Secretary
shall perform duties as assigned by the President and the Board,
and submit such reports as are required.
5. Treasurer
The Treasurer, who must be a resident citizen of the United States
of America, shall account for the monies of the Chapter, approve
payments of bills, and disburse funds under the direction of the
Board. The Treasurer shall also be responsible for the continuing
record of all income and disbursements, and shall prepare and submit
(in writing) an annual report of the finances (for the preceding
year) to the Board, the Chapter and MGFA. The Treasurer shall have
signature authority on all checks under an amount of two hundred
dollars ($200.00 U.S.) and shall share signature authority with
another Officer of the Board who is also a resident citizen of the
United States of America for any amount over two hundred dollars,
($200.00 U.S.).
Section II
DIRECTORS
Directors of the Chapter shall be individuals who have knowledge,
experience or expertise relevant to the Chapter, and who have been
elected by the general Membership. They shall include, but are not
limited to, Director of Development, Computer Technical Advisor,
Director of Information Technology, and International Facilitator.
1. Director Of Development
The Director of Development shall serve as an advisor to the Board,
and is responsible for the continuing maturation of the Chapter
and patient services and will also be the Chair of the Program Services
Committee. The Director of Development shall be appointed by a majority
vote of the Board, and shall serve an open-ended term with a renewal
vote by the Board majority to take place no later then the Third
Quarter Meeting.
2. Computer Technical Advisor
The Chairperson of the Information Technology Committee for the
MGFA may, if he or she chooses, serve on the Board of Directors
for the Chapter.
3. Director of Information Technology
The Director of Information Technology shall be appointed by the
board to oversee the computer accessibility of the Chapter to its
Members, maintain and govern the Chapter web page, and assist members
with Internet communications. The Director of Information Technology
shall serve an open-ended term, with a renewal vote by the Board
majority to take place no later then the Third Quarter Meeting.
4. International Facilitator
The International Facilitator shall be a resident citizen of the
United States of America and shall be the liaison between the Chapter
and foreign Members, providing explanations and assisting with language
and/or cultural complications arising from regular Chapter business.
The International Facilitator will assume the signature authority
of any Officer who is not a resident citizen of the United States
of America. The International Facilitator shall be appointed by
a majority vote of the Board and shall serve an open-ended term
with a renewal vote by the Board majority to take place no later
then the Third Quarter Meeting.
Section III
Removal and Vacancies
Any Officer or Director may be removed, with or without cause, by
a two-thirds vote of the remaining Board Members present at any
properly called and assembled meeting of the Board. The Board can
fill a vacancy at any time.
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ARTICLE
VIII
COMMITTEES
Operation of Committees: Unless otherwise provided in these bylaws,
the President of the Chapter shall appoint a chairperson, Board
Members, and others selected on the basis of knowledge and expertise
to serve on each of the standing and special committees. Appointments
shall be subject to a veto by two-thirds of the current Board. The
President of the Chapter may delegate to the committee chairperson
the authority to select committee members.
Each standing and special committee shall keep regular minutes of
meetings, provide written reports of the meetings to the Voting
Members, keep copies of correspondence and promptly report recommendations
to the Board. The chairperson of the committee is responsible for
calling regular and special meetings of the committee. Except for
the Nominating committee, the President of the Chapter shall have
the authority to change the chairperson, or member, of any committee
at any time, subject to the above enumerated veto power of the Board.
The committees shall have their enumerated duties and shall assume
such other responsibilities and perform such other duties as may
properly be prescribed by the Board from time to time.
Section I
Standing Committees
1. A Finance Committee shall consist of at least three members.
This committee has responsibility for fiscal management through
the budget process, the management of property and equipment, the
management of investment and operating income, and the production
of the annual reports. No member of the Finance Committee shall
be a member of the Audit Committee.
2. A Program Committee, chaired by the Director of Development,
shall consist of at least three members. It shall be responsible
for developing plans for, and overseeing the implementation of the
delivery of the mission of the Chapter, in terms of actual patient
services, educational services, patient advocacy, and computer availability.
3. An Audit Committee shall consist of at least two (2) members,
all of whom shall be members of the Board and none of whom shall
be the President, the Vice President, the Treasurer, any member
of the Finance Committee, or anyone involved in day-to-day finances
of the Chapter. It has the responsibility for completing their audits
and their financial reports for the Chapter. The committee is responsible
for the audit of the Chapter and shall develop sufficient accounting
expertise to fulfill reporting requirements.
4. A Nominating Committee shall consist of two Board Members duly
elected by the Membership following the Fall Biannual Meeting. The
committee members shall elect a committee chairperson from among
themselves. The Nominating Committee, no later than December 15th
of each year, shall send to all Board members: (1) a list of current
Board Members, term(s) of office with relevant information such
as their service activity within the Board, etc.; (2) a request
for nominations to be submitted to the Nominating Committee by a
date set by the Committee, on a nominating form prepared by the
Committee to include pertinent current and background information
in support of nomination. The Nominating Committee shall present
the Board a written statement of the qualifications of each candidate
that the committee decides should be nominated. This statement shall
be e-mailed to the Voting Members no later than thirty (30) days
prior to the Spring Biannual Meeting.
This committee shall strive to develop and periodically review criteria
for Board membership. Annually assess the skills, experience, and
other qualifications most needed in new Board Members. Continually
identify potential candidates for Board membership, recruit qualified
candidates as needed.
Section II
Special Committees
The Board or the President of the Chapter may appoint special Committees
of the Board from time to time. Such committees can consist of members
of the Board, Voting Members, and others selected on the basis of
knowledge and expertise. A Special Committee shall serve at the
pleasure of the Board, but in no event beyond the next succeeding
Third Quarter Meeting, unless reestablished.
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ARTICLE
IX
DIVERSITY AND COMMON PURPOSE
1. All members of the Chapter must have a shared belief in the purpose
and mission of the Chapter and the MGFA and must commit their time
and resources as needed to fulfill their functions.
2. The Chapter shall be committed to equal opportunity, pluralism
and diversity in the conduct and administration of its activities
and programs.
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ARTICLE
X
CONFLICT OF INTEREST
Any and all members of the Chapter must avoid any conflict of interest,
or appearance of such, as provided in the policies and procedures
of the MGFA.
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ARTICLE
XI
DISSOLUTION
No Chapter net earnings, funds, or value shall inure to the private
benefit of an individual. The assets of the Chapter upon dissolution
shall revert to the MGFA with a plea that it be used for computer
or Internet technology in a manner that benefits patient services.
In the event that the MGFA no longer exists, these assets shall
be distributed or transferred to another appropriate tax-exempt
organization, with the above stipulation, to the extent permitted
by law.
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ARTICLE
XII
MISCELLANEOUS
1. Order
Robert's Rules of Order, Newly Revised, shall prevail at all meetings
of the Chapter unless otherwise provided in these bylaws. Questions
of procedures at all meetings of the Chapter and its Board may
be determined by a Parliamentarian, who shall be appointed by,
and serve at the pleasure of, the President.
2. Fiscal Year
The fiscal year of the Chapter shall begin on the first day of
January in each year and shall end on the thirty-first day in
December next following, unless otherwise determined by the Board.
3. Nondiscrimination
The Chapter shall provide equal membership and service opportunities
to all eligible persons without regard to age, sex, race, religion,
creed, color, national origin, sexual preference, disability,
marital status or geographical location.
4. Amendments
These bylaws may be altered, amended, repealed, or new ones adopted,
by at least two-thirds affirmative vote by the Voting Members
by email vote, on a line-by-line or article-by-article basis.
Written notice, setting forth the substance of the proposed amendment(s)
and time and place of discussion shall be sent to the Voting Members
at least thirty (30) days in advance of the e-mail ballot.
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